Privacy Policy

Last updated: 14 October 2025

1. Introduction

Welcome to Event-Photos.
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we handle your information when you visit our website https://event-photos.co.uk/ or use our services.

By using our website or services, you agree to the terms of this Privacy Policy.

2. Who we are

Event-Photos
Rushden, Northamptonshire, United Kingdom
Phone: 07973 143406
Email: [email protected]

For data protection purposes, Event-Photos is the Data Controller responsible for your personal data.

3. What personal data we collect

We may collect and process the following information:

  • Identity data – your name, organisation, and contact details
  • Contact data – email address, phone number, and postal address
  • Booking and transaction data – details about services purchased or enquired about
  • Photographic data – photographs and videos taken at events
  • Technical data – IP address, browser type, operating system, time zone, and how you use our website
  • Communication data – messages, enquiries, or feedback you send us

We do not collect any special category (sensitive) personal data unless necessary for a specific service and with your explicit consent.

4. How we collect your data

We collect personal data when you:

  • Complete a contact or booking form on our website
  • Communicate with us by phone, email, or social media
  • Purchase or enquire about our services
  • Attend an event we photograph
  • Visit our website (cookies and analytics may collect technical information automatically)

5. How we use your data

We use your personal data to:

  • Provide and manage our photography services
  • Process payments and send invoices or confirmations
  • Respond to enquiries or requests for quotes
  • Manage event photographs and client galleries
  • Improve our website and services through analytics
  • Send marketing communications (only with your consent)
  • Comply with legal and tax obligations

We only use your data where we have a lawful basis under UK GDPR, such as contract, consent, legal obligation, or legitimate interest.

6. Sharing your information

We may share your information with trusted third parties, including:

  • Professional service providers (e.g. printers, IT support, payment processors)
  • Delivery partners (e.g. courier services for photo products)
  • Accountants, legal advisers, and regulators when required by law

We never sell your personal information.
All third parties are required to handle your data securely and only use it for the intended purpose.

7. Photography and image use

Event-Photos captures images at public and private events. These images may include identifiable individuals.

  • We obtain consent where required, or rely on legitimate interest when photographing events.
  • Images may be used for client galleries, portfolios, marketing, or social media.
  • If you wish to have an image of yourself removed, contact us at [email protected], and we will take reasonable steps to do so.

8. Cookies and website analytics

Our website uses cookies and similar technologies to improve functionality and measure performance.
We may use Google Analytics to understand website usage.

You can control or disable cookies through your browser settings. For more information, please see our Cookie Policy (if available).

9. How long we keep your data

We keep personal data only as long as necessary to fulfil the purpose for which it was collected, including for legal, tax, and accounting requirements.
When data is no longer needed, it is securely deleted or anonymised.

10. Data security

We implement appropriate technical and organisational security measures to protect your data from loss, misuse, unauthorised access, or disclosure.

While we take all reasonable precautions, no online service can be completely secure.

11. Your data protection rights

Under UK data protection law, you have the right to:

  • Request access to the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data (“right to be forgotten”)
  • Object to processing or restrict its use
  • Withdraw consent (where processing is based on consent)
  • Request transfer of your data to another service provider
  • Complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data

To exercise any of these rights, contact us at [email protected].

You can learn more about your rights on the ICO website: https://ico.org.uk/your-data-matters/

12. International data transfers

If we transfer data outside the UK (for example, using cloud storage or email providers based abroad), we ensure that adequate protection is in place through legal safeguards such as Standard Contractual Clauses or adequacy decisions.

13. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in law or business practices.
Any updates will be published on this page with a revised “Last updated” date.

14. Contact us

If you have any questions about this Privacy Policy or your personal data, please contact:

Event-Photos
Email: [email protected]
Phone: 07973 143406
Rushden, Northamptonshire, United Kingdom